BW Modules:

System Manager

General Ledger

Accounts Payable

Accounts Receivable

Inventory Control & Purchasing

Order Entry

Payroll

Job Cost


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2055 Carolyn Sue, Baton Rouge, LA 70815
225-923-1985 fax: 923-3515

The Role of Job Cost

BusinessWorks’ Job Cost module can track labor, materials, equipment, overhead, subcontracting and miscellaneous costs for an unlimited number of jobs or projects. A wide variety of reports help budget, control and manage jobs to help you optimize your profit potential. Job Cost is fully integrated with other BusinessWorks modules.


Job Cost Specifications
Maximum number of customers Unlimited
Maximum number of job codes Unlimited
Maximum number of jobs Unlimited
Number of characters in a job ID 12
Number of characters in a job description 40
Maximum number of phases per job 999
Number of characters in a phase ID 12
Number of characters in a phase description 24
Maximum number of job codes per detailed phase 999
Number of characters in job code ID 12
Number of characters in job code description 28
Maximum number of job managers 99
Number of characters in job manager name 24
Maximum number of change orders per job 999
Maximum number of billings per job 999
Maximum number of payments per job 999
Maximum decimal places for job code costs 4
Maximum decimal places for job code suggested prices 4
Number of job pricing methods 4
Maximum costs for job $99,999,999.99
Maximum price of job $99,999,999.99
Maximum costs for phases $9,999,999.99
Maximum suggested price of phase $9,999,999.99
Maximum costs for job codes $999,999.99
Maximum suggested price of job code $999,999.99
Maximum quantity per job code 9,999,999
Number of overhead calculation methods 6
Maximum months to keep job detail Unlimited

Job Cost Features
General Features
  • Provides instant inquiry of job information including billings, credit memos, debit memos and payments
  • Provides instant inquiry for customers including billings, credit memos, debit memos and payments
  • Job codes can be imported from a text file or from current Payroll task codes, Inventory Control parts and Accounts Receivable standard items
  • Job information can be exported based on the status of the job in many formats including those for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
Maintenance
  • Easily enables a bid to become a job in progress
  • Calculates estimated cost and price of job based upon estimates assigned to a phase
  • Automatically calculates estimated cost of phases based upon job code detail
  • Job codes can be categorized as labor, material, equipment, subcontracting, overhead, miscellaneous or as a consolidating type
  • Tracks estimated costs, actual costs and change in estimated costs from change orders for jobs, phases and job code detail
  • Overhead can be calculated based upon fixed amounts, percentage of costs, actual costs incurred or based on your actual payroll overhead
  • Phases of jobs can be entered without detail
  • Allows automatic activation of all phases of a job in progress
  • Retainage percentage can be entered for each job
  • Provides tracking of customer retainage withheld through its release during a job's cycle
  • Maintains both phone and fax numbers for contacts
  • Customers can be added “on the fly” when entering jobs
  • Job codes can be added “on the fly” when entering information on phases of jobs
Processing
  • Allows posting of charges and charge adjustments from the General Ledger, Accounts Payable, Inventory Control and Purchasing, Order Entry, Payroll and Job Cost modules
  • Allows posting of billings and credit memos in the General Ledger, Accounts Receivable, Order Entry and Job Cost modules
  • Allows posting of debit memos in the General Ledger, Accounts Receivable and Job Cost modules
  • Allows posting of cash payments in the General Ledger, Accounts Receivable, Order Entry and Job Cost modules
  • Posts voided payments in the General Ledger, Accounts Receivable and Job Cost modules
  • Creates accurate bids from actual costs
  • Allows discounts and write-offs of billings during payment posting
  • Can automatically calculate retainage to be withheld from billings
  • Track changes to a job that is already in progress
  • Allows editing the ending date of a job/phase on the fly when posting a transaction
  • Tracks estimated, actual and change order quantities
Reporting Capabilities
  • Reports can consolidate information for job codes
  • Allows printing of job code reports by type of job code
  • Reports can include totals for labor, material, equipment, overhead, subcontracting and miscellaneous categories
  • Sorts reports by job ID, manager number or customer ID
  • Provides detail or summary reports

Job Cost Reports
  • List of Job Codes
  • List of Managers
  • Charges Report
  • Billings Report
  • Request for Payment Report
  • Cash Posting Report
  • Work Completed Report
  • Work Outstanding Report
  • Cost Variance Report
  • Profit/Loss Report
  • Labor Analysis Report
  • Change Orders Report
  • Job Code Activity Report
  • Job Status Report
  • Job List (Internal)
  • Job List (External)
  • Job Transactions Report
  • Pre-billing Worksheet
  • Flash Report (summary of Job Cost activity)
  • Custom Reports
  • Report Groups