BW Modules:

System Manager

General Ledger

Accounts Payable

Accounts Receivable

Inventory Control & Purchasing

Order Entry

Payroll

Job Cost


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2055 Carolyn Sue, Baton Rouge, LA 70815
225-923-1985 fax: 225-923-3515

The Role of Payroll

In addition to tracking important payroll information for an unlimited number of employees, the BusinessWorks Payroll module prepares time-consuming payroll reports and records including paychecks, W-2s and government reports. One of Payroll’s most important features is its ability to track tax liabilities and deposits.


Payroll Specifications
Maximum number of employees Unlimited
Number of characters in employee ID 12
Maximum number of vacation or sick pay hours 999.99
Number of standard pay cycles 4
Maximum number of departments 99
Number of overtime rates 3
Number of shift differentials 6
Maximum number of standard rates Unlimited
Maximum number of deductions Unlimited
Maximum number of workers’ compensation codes 99
Maximum number of deductions per employee [in addition to standard federal and state tax calculations] 8
Number of deduction calculation methods 15
Maximum number of other pay types Unlimited
Maximum number of other pays per employee 8
Maximum number of commission types Unlimited
Maximum number of piece rates Unlimited
Maximum number of job codes Unlimited
Maximum hourly pay rate $999.99
Maximum number of entries on a time card 40
Number of time card earnings types 23
Maximum payroll check amount $9,999,999.99
Maximum deduction amount $99,999.99
Number of months to keep payroll checks Calendar year

Payroll Features
General Features
  • Allows global changes to multiple employee records at the same time to expedite data entry
  • Maintains an unlimited number of task codes to allocate payroll expense to multiple General Ledger accounts
  • Employee instant inquiry screen is available in all processing options
  • Allows instant inquiry of paychecks and the breakdown of each check for the calendar year
  • Tracks total dollars and hours on time card reports
  • Imports employee information from a text file
  • Allows importing of time card information
  • Exports payroll information in many formats including those for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
  • Automatically posts to the general ledger and Job Cost modules
  • Integrates with Accounts Payable, allowing both Accounts Payable and Payroll to use the same checking account to aid in bank reconciliation
Maintenance Features
  • Maintains complete employee information, including pay rate, shift and filing status; accrued vacation and sick hours; dates of hire, review and termination; totals for earnings, deductions and taxes; and comments
  • Stores and displays images of your employees. Most standard graphic file types are supported including .pcx, .tif., .eps., .bmp, and .jpeg.
  • Quickly locates employees, job codes and General Ledger accounts with a search feature
  • Allows you to pay hourly, salaried, commissioned and piece rate employees
  • Provides weekly, biweekly, semimonthly and monthly pay cycles
  • Provides predefined overtime, holiday pay, employee advances, draws, base pay and miscellaneous earnings
  • Tracks employee compensation (“comp”) time
  • Allows SUI/SDI for an employee to be in a state different than their SWT state
  • Maintains complete payroll information for the current year
Deductions and Other Pays
  • Supports user-defined deductions such as pension plans, deferred compensation plans and dependent care benefits
  • Allows for employee paid and company paid deductions
  • Workers’ compensation deductions can be calculated using the base hourly pay, ignoring overtime and shift differentials
  • Deductions and other pays can be activated for specific time periods
  • Deductions, commissions and piece rates can be calculated from user-defined tables
  • Provides other pay types for employee allowances, reimbursements and bonuses
  • Allocated tips can be accumulated as an other pay for reporting on W-2 forms
  • Provides deduction and other pay totals on the payroll register
Processing
  • Provides standard time cards for employees who get paid the same amount each period
  • Minimum wage adjustment feature adjusts pay if tips do not bring an employee up to minimum wage level
  • Can activate and turn off deductions and other pays during time card entry and handcheck entry
  • Allows after-the-fact payroll recording by using handchecks
  • Accounts for cash and charged tips
  • Generates payroll checks with fully detailed check stubs
  • Allows users to customize the body portion of payroll checks
  • Prints checks on a laser or dot matrix printer with stubs on top and bottom
  • Company-paid deductions and salaried hours can be listed on payroll check stub
  • Allows voiding of paychecks, handchecks or tax deposits
  • Permits checks to be voided individually or as part of a range
  • Permits electronic deposit of payroll to employees’ bank accounts
  • Allows posting of wages and employer's overhead to Job Cost module
Taxes
  • Includes tax tables for federal government, all 50 states and the District of Columbia which can be modified as needed
  • Calculates all federal and state taxes automatically
  • Keeps track of state and federal tax liabilities and deposits
  • Allows tracking of tax deposits by generating a tax deposit register for a given month or payroll run
  • Tax deposits can include penalty and overpayment amounts
  • Alerts you if you have a tax deposit liability to be paid
  • Prepares summary information for government reports (such as W-3, 940, 941)
  • Prints specific state tax reports for California and New Jersey
  • Prints tax deposit checks for 941, 940, SUI, and SDI
  • Prints W-2 forms after the close of the year
  • Creates magnetic media file of W-2 information as required by the Social Security Administration and most states

Payroll Reports
  • Employee Master List
  • Employee Name List
  • Employee Phone List
  • Employee Review List
  • Employee Direct Deposit List
  • Employee Earnings Summary
  • Employee Compensation History
  • Employee Vacation and Sick Pay
  • Employee Overtime
  • List of Standard Rates
  • Time Card Entries Report
  • Time Card Exceptions Report
  • Time Card Worksheet
  • Payroll Register
  • Check Register
  • List of Piece Rates
  • Piece Rate Totals
  • Piece Rate Period Activity
  • List of Commissions
  • Commission Totals
  • Commission Period Activity
  • List of Deductions
  • Deduction Totals
  • Deduction Period Activity
  • Workers’ Compensation Report
  • List of Other Pays
  • Other Pay Totals
  • Other Pay Period Activity
  • List of Task Codes
  • Task Code Totals
  • Task Code Period Activity
  • Unemployment Worksheet
  • Worksheet
  • Information Report
  • State Tax Worksheet
  • California DE-6 and DE-7
  • New Jersey NJ-500 and WR-30
  • List of Tax Tables
  • Tax Deposit Register
  • Company Totals Report
  • Standard Rates List
  • Payroll Verification Report
  • Flash Report (summary of Payroll activity)
  • Custom Reports
  • Report Groups